Every feature. One app. Any phone.
Stop chasing gear. Start earning from it.
From the first customer request to the final invoice — GearTrack runs your whole rental operation, so nothing goes missing and nothing goes unbilled.
No credit card · Set up in an afternoon
0
scanners to buy
15
date segments per job
500
items per import
1 tap
booking → invoice
Sound familiar?
Every rental business hits the same walls. Here's what changes on day one.
Spreadsheets nobody updates
One live inventory the whole team sees
“Who has the FX6?” group chats
Scan it — see the holder and due date
Double-booked weekends
Conflicts blocked before they happen
Quotes typed up by hand
Booking → quote → invoice in one click
Damage nobody reported
Photos at return, straight to repair
No idea what gear earns
Payback % for every single item
Your phone is the barcode scanner
Print QR labels from GearTrack, stick them on, and check gear in or out in under a second. No hardware, no training.
- Scan-to-pack checks every item on a booking
- Instant history: who had it, when, what condition
- Quick check-in mode for busy return days
✓ Scanned
TOOL #4827 checked out
to Site 4 · due Fri
Never double-book again
See every reservation on one calendar. Split a job into up to 15 date segments — gear comes home between shoot days and rents to someone else.
- Conflicts blocked automatically
- Kits book as one unit
- Approve or decline requests in one tap
Oct 12 – 18
Project: Brand film✓ No conflicts · gear free Wed–Thu for other rentals
A rental shop that works while you sleep
Share one link. Customers browse your gear with photos and live availability, choose dates and send a request. You approve, quote and confirm.
- Your logo, website and socials
- Shows rental prices only — never your costs
- No customer sign-up needed
🔔 New request · 11:42 PM
Sarah — wedding, Sat
120 chairs · 15 tables · tent
Get paid faster, in your currency
Turn a booking into a professional quote, then an invoice, without retyping a thing. Record deposits and payments and always know what's owed.
- Discounts, tax, deposits and late fees
- Bill in a main and second currency
- Your logo and billing details on every page
Invoice
INV-0142
≈ J$432,000 at today's rate
Paid in full
Catch damage before the next job does
Inspect gear as it comes back. Mark anything damaged, attach photos, and it's pulled from rental and sent to maintenance automatically.
- Photo evidence on every return
- Service intervals with due reminders
- Repair costs tracked per item
Moved to maintenance
Wireless mic kit
2 photos · reported at return
Know which gear pays the bills
Every rental's earnings are split across the items used. Compare against purchase cost and repairs to see exactly what has paid for itself — and what to buy next.
- Purchase cost, earnings and upkeep per item
- Net return and % paid back
- Reports you can export
Paid back
💡 Aputure 600d is in profit — consider buying a second.
And everything else you'd expect
Installable phone app
Add to home screen on iPhone or Android.
Your currency
Bill in a main and second currency.
Kits & quantities
Packages and bulk stock counts.
Team roles
Admins, managers and members.
Import & export
Bring your list in, get reports out.
Full history
Every change logged with who and when.
Up and running this week
Import your gear
Upload a spreadsheet or add items with photos and prices.
Print & stick labels
QR labels for every item — scan with any phone.
Share your link
Take requests, approve bookings and start invoicing.
One lost lens costs more than a year of GearTrack.
Plans from $39/month with team seats included. Try it free for 14 days or subscribe today.