Whatever you rent, it fits
Pick your industry and see how GearTrack fits — the people who use it, the features that matter and a sample kit.
Film & Video
From prep day to wrap day
Cameras, lenses and lights go out on multi-day shoots and come back in between. Keep every piece accounted for.
Segment 2 of 3
FX6 kit · Oct 16–18
Packed by scan · 14/14
Multi-date shoots
Up to 15 segments per job; gear rents again in the gaps.
Kits
Book a full camera package as one unit.
Payback per item
Know when that new lens has paid for itself.
Who uses it
- Gear managers — See who has what, and what's due back tomorrow.
- Producers — Quote whole shoots across separate days on one bill.
- Camera crew — Scan out, scan in — no paper lists.
Sample kit
- Cinema camera body
- 3 prime lenses
- Wireless video set
- 2 LED panels
- Batteries & media
Party & Events
Hundreds of pieces, one weekend
Chairs, tables, tents and decor by the hundred. Count them out, count them back, and never double-book a Saturday.
Out for Saturday
180 of 400 chairs
Return Monday 10 AM
Bulk quantities
Track 400 chairs as one item with live counts.
Online requests
Customers pick items and dates on your rental page.
Damage on return
Snap photos of broken pieces and charge fairly.
Who uses it
- Owners — See every booking for the weekend on one calendar.
- Warehouse crew — Count bulk items in and out by quantity.
- Sales — Send quotes with deposits the same day.
Sample kit
- 20×40 frame tent
- 120 folding chairs
- 15 banquet tables
- Linens
- Uplighting
Live Sound & AV
From warehouse to stage and back
PA systems, consoles and mic packs move between venues every week. Know what's on which truck.
Festival · Main stage
8 of 12 line array tops out
1 mic kit in repair
Scan to pack
Load the truck by scanning each case.
Maintenance
Service intervals and repair history per item.
Locations
Track gear by warehouse, venue or truck.
Who uses it
- Production managers — Plan gear across overlapping gigs.
- Techs — Flag faulty gear straight to repair.
- Accounts — Invoice per show with tax and deposits.
Sample kit
- Line array system
- Digital console
- 12 wireless mics
- Stage boxes
- Cable trunks
Tools & Equipment Hire
Tough tools, tracked on site
Generators, lifts and power tools on weekly hires. Labels that survive the job site and a phone that reads them.
Weekly hire
10kW generator · Site 4
Service due in 6 days
Weekly rates
Week and weekend pricing rules built in.
Service intervals
Get reminded before a machine is due.
Customer records
Billing details and history for every contractor.
Who uses it
- Yard managers — See what's out, where and until when.
- Drivers — Scan off on delivery, scan on collection.
- Owners — See which machines earn most and cost least.
Sample kit
- 10kW generator
- 2 breakers
- Lighting tower
- Extension leads
- Safety kit
Schools & Colleges
Run the checkout desk without the chaos
Media labs and AV departments lend gear to students and staff. Know who borrowed it and when it's coming back.
Checked out
Camera bag · J. Brown
Due Friday 4 PM
Overdue alerts
See late returns at a glance.
Team roles
Members request, managers approve.
Item history
Every borrower and condition note kept.
Who uses it
- Lab staff — Check gear in and out in seconds.
- Students — Request gear for their project dates.
- Department heads — See usage and what needs replacing.
Sample kit
- DSLR camera
- Zoom lens
- Tripod
- Shotgun mic
- SD cards
Houses of Worship
Keep Sunday running smoothly
Volunteer tech teams share cameras, mics and screens across services and events. Keep it all organised.
Youth night
4 wireless mics reserved
Returned · no damage
Shared calendar
No clashes between services and events.
Easy for volunteers
Works on any phone, no training needed.
Asset register
Purchase cost and value for every item.
Who uses it
- Tech leads — Plan gear for every service and event.
- Volunteers — Simple phone check-out anyone can use.
- Admins — Track what the ministry owns and its value.
Sample kit
- 2 PTZ cameras
- Livestream encoder
- 4 wireless mics
- Projector
- Cables
Don't see your industry?
If your equipment goes out and comes back, GearTrack fits.
See plans